Summary

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In this guide we have attempted to coalesce much of the information required in order to design and implement a smart laboratory or, at the very least, to begin the process of laboratory automation. While it may seem like a challenging prospect, the underlying principles are simple and focused on crafting a strategy that will enable more productivity and insight to be generated from scientific research

The five nodes in Figure 9 represent a generalisation of major knowledge processes. It is evident that technology, in laboratory informatics tools, has an enabling role in a knowledge ecosystem.

From laboratory informatics to knowledge management, technology is predicated on logical and systematic processes. But serendipity has always had a significant role in science. Many advances have originated from ‘what if’ moments, chance observations, and things that went wrong. Failure often has more to teach us! With a growing emphasis on right-first-time, error-reduction and productivity, it is a management challenge to take time to review successes and failures.

The role of the informatics tools in a smart laboratory, or ‘knowledge ecosystem’ (Figure 9) is important. They are strong in terms of capturing, recording and organising data, and increasingly, they provide facilities for sharing information. But further opportunities arise with regard to evaluation and learning (data analytics) and experimental design. Further afield, they will contribute to predictive science.

Nevertheless, there needs to be some space for ‘right brain’ thinking, alongside those systematic and structured approaches for increasing efficiency and productivity. Innovation depends on knowledge and understanding. Although technology can assemble and look after the data, making sense of it is down to human assessment and understanding. In the main, so-called knowledge management ‘solutions’ are no more than data or information management solutions.

It’s only when the human component is added that knowledge management can flourish, and even then, it needs the right environment – hence, the concept of a ‘laboratory ecosystem’, or smart laboratory. Although management may want to see such an ecosystem, it can buy only the tools. It must create the right environment for the ecosystem to be nurtured and cultivated.

The ecosystem is dependent on an open and collaborative culture and supportive leadership; not secrecy, discipline or rigid management. Participants need to opt in; not be forced in. One worry is that the digital revolution may be driving a lot of thinking to be ‘digital’, with the risk that random, analogue mindsets and gut feelings may be seen as irrelevant and inconsistent with modern concepts of science.

This way of looking at things may shed some light on why the early ELN market was sub-divided into different solutions for chemistry, biology and QA.

The risk for a multi-disciplinary laboratory that is looking to implement an ELN would be to adopt a one-size-fits-all approach. This could generate disaffection among users. 

The current informatics market is moving to more modular solutions, with a generic core and optional discipline-specific modules. This creates a better opportunity to find a single-source solution. The shared functions can be separated from scientific functions, which are closer to the soul of the scientist’s laboratory work. Shared functions would include issues like document authoring, approval/witnessing, file and document management, and legal and regulatory compliance. All fall into the ‘bureaucratic’ category and lend themselves to process improvement opportunities, more readily than the scientific aspects. It may still be a one-size-fits-all approach, but it can be designed to accommodate the requirements of multi-disciplinary laboratories, and to standardise and improve common sub-processes, rather than making compromises.

Ideally, laboratory informatics tools should not be perceived as an intrusive bureaucratic process, but rather as something that facilitates the scientific method and doesn’t intrude on the social and intellectual processes that are essential to the science. Achieving this objective is essential to joined-up science and to user acceptance, and is a responsibility that falls to management in its objective of building a smart laboratory. It requires a sympathetic view of the requirements of the different disciplines, and the way in which these functions are managed and provided for, even when organisational demands push for increased uniformity and consistency.

The concept of a smart lab varies from organisation to organisation depending on the business, and its technological choices. Discovery and development are increasingly recognised as steps in a holistic product lifecycle process, rather than separate functions.

The focus of this guide has been on technology, with due consideration to the laboratory processes to which it can be applied. It has also touched on aspects of culture and technology adoption, but it must be remembered user acceptance is critical in almost every system or project.

Technology on its own cannot overcome challenges in the laboratory. To become ‘smart’, lab users and managers need to understand their role in an organisation’s end-to-end business processes, and optimise its technologies to fulfil those requirements.

References:

The Gartner Hype Cycles: www.gartner.com

CENSA: The Collaborative Electronic Notebook Systems Association

Good Manufacturing Practice (GMP): The US has one set in theFederal Register 21 CFR, and the EU has its own, as do other geographical areas and organisations like the Organisation for Economic Co-operation and Development (OECD) US FDA, 21 CFR Part 211 Current Good Manufacturing Practice for Finished Pharmaceuticals, 2005, FDA: www.fda.gov European Union Volume 4: Good Manufacturing Practices – Medicinal products for human and veterinary use, 1998, 153 pages, incl. Annex 11 covering computerised systems

Good Laboratory Practice (GLP): The US has one set in the Federal Register 21 CFR; EU has its own, and also other geographical areas US FDA, 21 CFR Part 58 Good Laboratory Practice for Non-Clinical Laboratory Studies, 2005, FDA: www.fda.gov European Union, Council Directive of 7 June 1988 on the inspection and verification of Good Laboratory Practice (GLP) (88/320/EEC) European Union, Council Directive – of 24 November 1986 - 86/609/EEC – on the approximation of laws, regulations and administrative provisions of the Member States regarding the protection of animals used for experimental and other scientific purposes

US FDA, 21 CFR Part 11 Electronic records; electronic signatures, 1997, FDA: www.fda.gov OECD Series on principles of good laboratory practice and compliance monitoring number 10

European Union Volume 4: Good Manufacturing Practices – Medicinal products for human and veterinary use, 1998, 153 pages, incl. Annex 11 covering computerised systems

PIC/S, PI 011-03 Good practices for computerised systems in regulated ‘GxP’ environments. 25 September 2007, PIC/S: www.picsscheme.org

GAMP 5 (Good Automated Manufacturing Practice) Guide: A Risk-Based Approach to Compliant GxP Computerized Systems, February 2008, International Society for Pharmaceutical Engineering (ISPE), Fifth Edition, ISBN 1-931879-61-3: www.ispe.org

Good Automated Manufacturing Practice Guidelines version 5, International Society for Pharmaceutical Engineering, Tampa FL, 2008 McDowall, R.D., (2009) Spectroscopy Focus on Quality, p23

International Society for Pharmaceutical Engineering GAMP 5: Ten Years On https://ispe.org/pharmaceutical-engineering/may-june-2018/gamp-5-ten-years

Using Electronic Records in Patent Proceedings, article by Damien McCotter and Peter Wilcox. Originally published in Managing Intellectual Property’s World IP Contacts Handbook, 14th edition, 2007. Available at www.mondaq.com

IP Expert Advice: Tips on creating a lab notebook that contains ‘convincing evidence’: www.edn.com/article/CA6445886.html?industryid=47048

Admissibility of Electronic Records in Interferences, Bruce H. Stoner Jr., Chief Administrative Patent Judge, www.uspto.gov/web/offices/com/sol/og/con/files/cons119.htm

Private communication: Colin Sandercock (Perkins Coie LLP) September 2011

Pistoia Alliance AI & Deep Learning Papers, Links, Articles - https://pistoiaalliance.atlassian.net/wiki/spaces/PUB/pages/108396550/AI...

The ABCs of Electronic Signatures, Nettleton, D., Lab Manager Magazine, 9 September 2010: www.labmanager.com/?articles.view/articleNo/3800/title/The-ABCs-of-Elect...

Rogers, E. M., Diffusion of Innovations, The Free Press. New York

Moore, G. A., Crossing The Chasm, Capstone Publishing

Bagozzi, R. P., Davis, F. D., and Warshaw, P. R., (1992). Development and test of a theory of technological learning and usage. Human Relations, 45(7), 660-686

Multi-Ontology Sense Making, David Snowden, http://cognitive-edge.com/uploads/articles/40_Multi-ontology_sense_makin...

Further reading and websites

Stafford, J. E. H., (1995) Advanced LIMS Technology: Case studies and business opportunities, Springer

Christensen, C. M., (1997) The Innovator’s Dilemma: When New Technologies Cause Great Firms to Fail, Harvard Business School

Segalstad, S. H., (2008) International IT Regulations and Compliance: Quality Standards in the Pharmaceutical and Regulated Industries, Wiley-Blackwell

McDowall, R. D., (1987) Laboratory Information Management Systems, Sigma Press

Laboratory Notebook Guidelines: BookFactory, LLC, 2302

S. Edwin C. Moses Blvd, Dayton, OH 45408. Available at

www.bookfactory.com

Mahaffey, R. R., (1990) LIMS: Applied Information Technology for the Laboratory, Nakagaw

Sellen, A. J., and Harper, R. H. R., (2003) The Myth of the Paperless Office, The MIT Press

Franklin, C., (2003) Why Innovation Fails, Spiro Press

Kanare, H. M., (1985) Writing the Laboratory Notebook, An American Chemical Society Publication

eOrganizedWorld: www.eorganizedworld.com

Free online LIMS training courses: www.LIMSuniversity.com

The Generally Accepted Recordkeeping Principles:

www.arma.org/garp/index.cfm

Independent, non-commercial LIMS user’s group:

www.LIMSforum.com

Industrial Lab Automation: www.industriallabautomation.com

The Institute for Laboratory Automation: www.institutelabauto.org

The Integrated Lab: www.theintegratedlab.com

Journal of Information & Knowledge Management (JIKM):

www.worldscientific.com/worldscinet/jikm

LIMSfinder: www.LIMSfinder.com

NL42 Consulting: www.NL42.com

Online encyclopaedia for laboratory, scientific and health informatics: www.LIMSwiki.org

PDF/A standard: http://en.wikipedia.org/wiki/PDF/A

Scientific Computing World: www.scientific-computing.com

Segalstad Consulting: www.limsconsultant.com

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